Edouard Vanbelle
90 lines
3.2 KiB
Markdown
90 lines
3.2 KiB
Markdown
# Sharing
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OxiCloud lets you share any file or folder with other people. Open the
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item, click **Share**, and pick who you'd like to share it with.
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> Sharing works inside any [Drive](/guide/drives) you have access to.
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> Some sharing options may be limited by a drive's policies (no public
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> links, no email invitations) — the share dialog just hides the
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> options that are disallowed.
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## Who you can share with
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| Share with | When to use it |
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|---|---|
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| **Another OxiCloud user** | The person already has an account here. |
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| **A group** | A team or department — every member of the group gets access. |
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| **An email address** | The person doesn't have an account yet. We'll send them an invitation by email. |
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| **A public link with password** | Anyone with the link *and* the password can open the file. |
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| **A public link** | Anyone with the link can open the file — no sign-in needed. |
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## What they can do
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Pick a level when you share. Each level includes everything the level
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above it allows.
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| Level | What it allows |
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| **Can view** | Open and download. |
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| **Can edit** | Plus create, rename, and modify files. |
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| **Can manage** | Plus delete and reshare. |
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## Public links are view-only
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For safety, public links can only be **view-only**. There's no way to
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know *who* opened a public link, so allowing edits would make it
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impossible to tell who changed what.
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If you need to let someone make changes, share with their **email**
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instead. They'll receive an invitation, and from then on every change
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they make is recorded under their name.
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## Expiration
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When you share, you can set an **expiration date**. After that date,
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the share simply stops working — the recipient sees a "not found" page.
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This is especially handy for public links and one-off collaborations.
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## Sharing by email
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When you enter someone's email address, OxiCloud sends them a message
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with a sign-in link. Clicking that link signs them in and opens the
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file or folder you shared — no password to create, no form to fill in.
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The link expires after a day, and works only once. If the recipient
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clicks an old or already-used link, the page they land on offers a
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**"Send a fresh link"** button — one click and a new sign-in link is
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on its way to their inbox. They can also ask you to resend from your
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**My shares** section.
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## Keeping track — *My shares*
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The **My shares** section in the sidebar lists everything you've
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shared. For each item, you can see:
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- Who you shared it with (a person, a group, an email, or a public
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link)
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- The access level you gave them
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- When the share expires, if ever
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- When it was created
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From there you can change the level, change the expiration, or revoke
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the share entirely.
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If someone has shared something **with you**, look in **Shared with
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me** instead.
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## Quick recipes
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**Let a colleague edit a folder, with a record of their changes.**
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Open the folder → *Share* → enter their email → *Can edit* → *Send*.
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**Send a one-off read-only link to an external partner.**
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Open the file → *Share* → *Public link* → set a password → set an
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expiration → copy the link.
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**Give a whole team access.**
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Open the folder → *Share* → pick the group → *Can view* (or *Can
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edit*).
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